In an effort to expediently address the most common concerns, your Autocrat Team have compiled the following list of Frequently Asked Questions. This list is not intended to be exhaustive. At any time, should you have a question or concern, please feel free to address any member of the Autocrat Team, and we will do our best to assist you. Please remember, it is our fondest wish that you enjoy Autumn War to its fullest, and we are here to help you in any way that we can.

 

Please click on the appropriate question below to be taken to the corresponding answer.

 

 

FAQ Answers

 

Do I have to pay 2 separate fees at gate?

 

No! In response to your feedback, there will only be a single fee at this event. If you wish to pay by credit card, please be sure to visit our Pre-Registration page, as we will not be able to accept credit cards at the gate.

 

May I bring my domesticated companion animal (dog, cat, ferret, etc.)?

 

Absolutely you may! For the health and safety of the entire populace, we do have a few companion animal rules.

 

• All pets, regardless of species, temperament or nature must be kept leashed or crated and under your direct, positive control at all times. There will be NO exceptions within the event area. However, please note, that Dragon's Sphere Recreation Park does have a designated off-leash dog park, which is fenced and available for your use.

• All pet owners must promptly and completely clean up the visible waste of their pet. Again, there will be NO exceptions.

• Please remember that there will be a number of unfamiliar sights, sounds, and people at any SCA event, and your pet will need to be capable of safely interacting with the rest of the populace and their companion animals. If your pet does not play well with others, please consider leaving it at home.

• Please do not leave your pet unattended all day long. August can be extremely warm, and it is important to check regularly to ensure your pet's environment is not dangerously hot. Additionally, if your pet has a potentially noisy cry or bark, please consider that while you are gone, your "neighbors" may be required to listen to your pet express it's loneliness, displeasure, or other similarly loud opinion. 

 

Please remember that we are an honor-bound society. We expect all participants to take responsibility for their animals while attending Autumn War. In the event that you unknowingly violate one of the rules, an Autocrat Team member will issue you a warning. In the event this rule is again violated, you will be ejected from the site, immediately, and without a refund. We hope you can understand.

 

What if I have a service animal?

 

Service animals are, of course, welcome. Please note that ALL of the same rules apply for service animals as for pets. Of course, service animals have a very specific role to play for the people they assist, and we honor their service. None of our site rules impact the intended role of a service animal.

 

Please note, if you do need a service animal, please check in with our Chirurgeon, Krystene of Blatha an Oir, as a courtesy, so that we may better assist you.

 

What if I have a problem related to the event site?

 

DO NOT UNDER ANY CIRCUMSTANCES APPROACH THE SITE OWNER!!! We cannot stress this enough. Please, please, feel free to approach any member of the Autocrat Team with any concerns you may have. We are more than delighted to assist you with any need. The site owner is only one man and this is an enormous event; he cannot, no matter how well-meaning he may be, address the needs of that many people. The Autocrat is the only person who can approach the site owner, if such an action is deemed necessary.

 

Please do NOT attempt to remove ropes, relocate biffies, or otherwise alter the site. Please contact a member of the Autocrat Team and we will be happy to address your specific need or concern. Event attendees caught altering the site will be ejected from the event immediately and without a refund.

 

What if there is a problem with one or more biffies?

 

Biffies can present several extremely unpleasant and emergent issues. Any member of the Autocrat Team will be more than happy to assist you with your concern as quickly as we are able. Please do NOT approach the site owner with problems related to the biffies, as he will not be able to assist you, regardless of how much he may want to. Only members of the Autocrat Team will have the ability to assist with biffie issues.

 

Please do not attempt to relocate or otherwise alter the biffies. Event attendees caught moving or otherwise altering the biffies will be ejected from the event immediately and without a refund.

 

How can I tell who's on the Autocrat Team?

 

All members of the Autocrat Team on duty will be wearing a distinctive arm band or baldric. We will post a picture of this baldric here and on the Autocrat Team page as soon as the prototype has been completed.

 

If Gate is open, you may also wish to go there for assistance in locating a member of the Autocrat Team.

 

Where can I go if I need to purchase additional supplies?

 

For more information on Dragon's Sphere Recreation Park and the surrounding areas, please visit their Website.

Where is the nearest Urgent Care/Emergency Medical Facility?

 

For more information on Dragon's Sphere Recreation Park and the surrounding areas, please visit their Website.

What are the Site Rules?

 

We're so glad you asked!

 

• Pets are welcome: rigorous waste patrol required! Pets and service animals must be tethered or leashed at all times and all animal waste or damage is the sole responsibility of the owner. Owners of animals that present a public danger as determined by the Autocrat will be asked to remove their pets from the site.

• Participants shall not violate any state, federal or local laws, nor commit any nuisance or damage upon the premises.

• You must remove your own garbage and use the dumpsters provided. If you leave your garbage in your neighbor's camp, it will be assumed to be lost property and will be returned to you.

• Please be mindful of the warfield and archery range. Stay out of harm's way and obey the marshals: they are there for your safety.

• Horses and equestrian activities will be on site. Please take care not to startle horses and to stay a safe distance away. Do not approach horses without rider/owner permission.

• Camp fires are allowed in designated fire pits or above ground braziers only. YOU MUST HAVE water buckets and/or fire extinguishers available within 8 feet at all times when a fire is lit. Do not leave fires unattended at any time.

• There is no quiet hour and no time limit on outdoor activities EXCEPT in the posted quiet camping areas. Quiet time in the quiet camping areas will be designated by the Autocrat.

• No swimming in the river! It is deceptively cold, swift, and contains dangerous snags.

• No RV Parking outside of the designated RV parking area, excepting those RVs that have made a substantial and authentic attempt at a period appearance, are fully self-contained 100% of the time, and do not run their generators at any time, as determined by the Autocrat. Such RVs may park within non-period camping.

 

What is the cut-off for Pre-Registration?

 

ACCEPS Pre-registration will be live on Monday, June 1st, 2009. All pre-registration will close on Saturday, August 1st, 2009. For more information, please visit our Pre-Registration Page

 

 

Can I pay the event fee with a credit card?

 

Absolutely! We will have a Pre-Registration option that will allow you to pay with your credit card. Please note that we cannot accept credit cards at the gate this year, as the site owner is no longer able to accept them. Please also note that the ACCEPS system does not accept Canadian credit cards.

 

What hours will gate be open?

 

Gate hours will be posted as soon as they have been determined.

 

Is the site ADA Accessible?

 

Dragon's Sphere Recreation Park is a beautiful facility and very well-suited to the needs of such a large event. The tavern is ADA compliant, and the biffies the site provides do include handicapped biffies. However, it is important to note that this is, above all, essentially a VERY LARGE campsite. The ground is not perfectly level, many of the activities are very spread out, and RV parking is not far from general parking. Please remember that the site owner has provided a complete site and removing ropes, relocating biffies or altering the site in any other way is STRICTLY prohibited. If you have any concerns or special needs, please feel free to contact the Chirugeon.

 

Where is the RV Parking?

 

RV Parking at Dragon's Sphere Recreation Park is much closer and more convenient than it is at Pennsic and Estrella. Because the site is an organic hay farm when we are not using it as a medieval wonderland, the RV Parking area is strictly enforced. Please contact the Accesibility Liaison or the Chirugeon if you have any concerns or special needs you would like to address.

 

Are vehicles allowed in the camping area?

 

Because the site is an organic hay farm when we are not using it as a medieval wonderland, vehicle access to the camping area is restricted to loading and unloading only. Of course, a reasonable time period will be allowed for you to unload your possessions and set up camp. Once you are finished, vehicles must be moved to the parking area. There will be no exceptions and the site owner is prepared to tow violators.

 

Are there any special requirements for minors at Autumn War?

 

Those traveling with Minors must present the proper waivers when they reach gate. Any Minors not with their parents and/or legal guardians should make sure that all forms have been signed by the legal guardians and notarized. You can download the Minor Waiver Form here, and the Medical Autorhization Form here. If you have multiple children in one family, you may use the Family Minor Waiver Form in lieu of individual Minor Waiver forms, however you MUST still fill out the Medical Authorzation form for each child. Please understand, if you fail to provide the necessary, and properly filled out waivers for any minor in your party, you will be turned away at gate and not allowed on site. We apologize for any inconvenience this may cause, but we hope you will all agree that the safety and well-being of our children is just that important. If you have any questions regarding the necessary paperwork for minors, you may contact Agnes berengarii de girona or the Webmistress. Alternately, you may visit the SCA online at www.sca.org.

 

I am new to the SCA; what can I expect at an event?

 

The SCA welcomes newcomers! And Autumn War is an excellent first event, as it is very well-attended and there are lots of activities. We invite you to read the Newcomer's Guide to the SCA. Feel free to contact any member of the Autocrat Team if you have any questions or concerns; we are here to help!